How to Build an AI-Powered Business Memory (Without Writing a Line of Code)
Use the tools you already have to unlock better decisions, sharper leadership, and a culture that remembers what matters.
Why Start Here?
At SEAD, we believe automation isn’t about eliminating people—it’s about elevating them.
So your leaders spend less time tracking down decisions and more time making better ones.
So your team spends less time in repetitive updates and more time solving real problems.
This system doesn’t require a massive tech investment. You’re already using the tools—Zoom and Notion. We’re just connecting them in a way that gives your business a living, breathing memory.
What You’ll Get
Instant Meeting Recall – Ask your AI: “What did we decide about Project X?”
Leadership Patterns – Spot where decisions stall, where conversations loop, and where clarity is missing.
Operational Insights – Turn forgotten feedback into actionable next steps.
How to Set It Up (In Under an Hour)
1. Capture the Raw Material
Use Zoom’s auto-transcription feature to generate meeting transcripts.
Pro tip: Keep a naming convention like
Project Name – Datefor easier searching.
2. Centralize in Notion
Create a Notion database called “Meeting Intelligence.”
Add fields like: Date, Participants, Key Topics, Transcript (Paste or attach).
3. Automate with Zapier
Create a Zap:
Trigger: New transcript file created in your Zoom cloud or Dropbox/Google Drive.
Action: Create a new item in your Notion database with the transcript details.
4. Connect Your AI
Use your private GPT (via OpenAI API or a no-code tool like Zapier’s AI actions) to process the transcripts.
Example queries:
“Summarize all leadership decisions made last week.”
“What recurring issues came up in April’s customer calls?”
5. Start Asking Better Questions
The real magic isn’t the setup—it’s the new questions you’ll start asking because the answers are finally accessible.
Final Thought: Capture Is Care
If you care about how your team grows, how your decisions improve, and how your culture evolves—capture is the first step.
This is how businesses stop running in circles and start moving forward with clarity.